Choosing the proper answer for digital voting

What are the benefits of electronic voting for professional elections?

Electronic voting has many advantages. First, budget optimization. In this way, savings are achieved related to desktop publishing (including postage), but also to renting equipment and mobilizing staff during the voting period.
Then flexibility: voting can take several days, voters have access to the polling station 24/24 and 7/7: so they can vote anytime and anywhere from a smartphone, tablet or computer, with only an internet connection.

This flexibility allows for the inclusion of the maximum number of voters and the promotion of a first-round quorum. Voting is easier, the participation rate is still better, which legitimizes the decisions of elected bodies.
Finally, voting is safe and verifiable. SLIB has an exclusive patent that ensures his honesty. Thanks to this process, each voter can check whether the ballot paper deposited in the electronic ballot box is really in accordance with the selected ballot paper.
This process guarantees a reliable result, without the possibility of error, which reduces the risk of litigation. In addition, the results are available as soon as the ballot box is counted.

How to choose a solution for electronic voting?

Highlighted by the election calendar and subject to the legal and regulatory framework, professional elections are among the most sensitive topics and represent a highlight in the social life of the company. Choosing an electronic voting solution is therefore essential. First of all, it must be based on the expertise and experience of the partners, especially on the legal, administrative and technical aspects. The goal is to guarantee a smooth voting process thanks to personalized support.
Another important criterion: data security. Indeed, it must be ensured that the partner offers a solution that complies with the CNIL, the GDPR (General Data Protection Regulation), the Electoral Code and labor regulations. This implies that the storage of this data must also be one of the vigilance points. Therefore, SLIB has two separate locations in France, to ensure the storage of its data in a highly secure and highly accessible environment.

What are the key steps in organizing remote professional elections?

Regardless of the method of voting, the legal obligations remain the same. The company must establish an election calendar that fixes the date of the 1st round, taking into account the restrictions and legal deadlines of the company. This date will determine the voting method. It should be noted that the dates for the civil service are set by the state (electronic voting, now generalized in the civil service, will be opened last week, editor’s note), the next elections will be held in December. 8, 2022.
After this first step, an electronic voting agreement is being negotiated. In the absence of an agreement, this can be done by a unilateral decision of the employer.
Then, the company must inform employees about the organization of the election in the 90 days preceding the first round. Then invite the trade unions (SO) to a meeting to negotiate a pre-election memorandum of understanding, which must take place at least 15 days after receiving the invitation. This meeting enables negotiations on the conditions for organizing the voting, including the conditions for its implementation. The number of electoral colleges, the number of seats to be filled and their distribution are also being agreed upon. Also, it will be time to find out about the ratio of men and women in the electoral colleges for constituting candidate lists.

Then it will be necessary to constitute polling stations, determine electoral lists, and then hang them with candidacies. These are the last phases before the elections, which take place in 1 or 2 rounds, depending on the results of the 1st round.

What happens during and after the vote?

During the voting, polling station members have access to the administrative station (access to the electronic ballot counter, etc.) and therefore have the same level of information as during traditional elections.
At the end of the vote, the polling station president and the two assessors together activate their decryption key to initiate the counting of votes, their counting and the production of results. Election reports are then automatically generated in CERFA format, ready to be signed by polling station members.
This operation is extremely fast and precise, which gives electronic voting a significant advantage over other voting methods.

To find out more, discover the Election-Europe by SLIB White Paper on organizing your CSE choices in 8 key steps, by clicking here.

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